Automated vendor settlements pulled from live Square POS data. Commission splits, delivery fees, daily minimums, linen charges, closure-day prorations, and CPA-ready Excel exports. Currently managing weekly settlements for 11 vendors at St. Roch Market.
You're running a food hall with 10+ vendors. Every week you pull Square data, open a spreadsheet, calculate commissions, subtract delivery fees, adjust for closure days, deduct linen charges, and hope you didn't miss a row. Then you do it again for the next vendor. At midnight.
Food Hall Manager pulls sales directly from Square, calculates every vendor's weekly settlement automatically — commissions, delivery splits, daily minimums, closure day prorations, linen charges, adjustments — and generates auditable Excel reports. Vendors log in to see their own numbers. Admins approve with one click.
Every feature exists because an operator needed it to exist.
Pulls completed payments and orders from Square API. Detects delivery vs. dine-in by platform (DoorDash, Uber Eats, GrubHub, Postmates). Calculates net sales accounting for refunds, discounts, taxes, and tips.
Three plan types: Standard (percentage + daily minimum), Flat (percentage only), Weekly (percentage + weekly minimum). Per-vendor delivery fees, service charges, and linen charge scheduling.
Weekly Monday–Sunday cycles. Daily transfer breakdowns. Automatic closure-day proration. Gross and net transfer calculations with full adjustment tracking.
Each vendor logs in to view approved weekly reports. Sales breakdowns, fee details, payout amounts. Anonymous performance rankings against other vendors in their market.
Tracks prior balance due when a vendor's weekly fees exceed their sales. Negative transfers carry forward and automatically deduct from the next week's payout. No manual tracking required — the system handles vendor debt across weeks.
Draft, approve, unlock, recalculate weekly periods. Add adjustments (fines, equipment, credits, linen). Manage vendor accounts, fee structures, and Square location mappings. Forced password change on first login. Account lockout after failed attempts.
Annual vendor reports with Sales Transfers and Tips sheets. All-vendors consolidated workbook. Currency-formatted, CPA-ready output. Full audit logging of every login, approval, adjustment, and configuration change with user and IP tracking.
Stop doing vendor settlements in spreadsheets. Food Hall Manager is already in production — let's talk about running it for your building.
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