The Barista Portal is a multi-location operations tool built for CR Coffee Roasters — three shops across New Orleans (Magazine Street, Metairie Road, and St. Roch Market). Shift checklists, inventory counting with supplier integration, recipe references, and project management in one place.
You run three coffee shops. Each location has its own opening routine, its own supplier relationships, its own inventory rhythm. Your lead barista at Magazine doesn't know what Metairie is low on. New hires don't know the recipes. And you're managing it all through group texts and shared Google Docs.
Barista Portal gives each location its own workspace — shift checklists, inventory counts, and notes that stay location-specific. Leads count inventory against par levels and see exactly what needs ordering, with supplier contact info and order guides built in. Baristas pull up recipes and procedures on shift. Owners track projects across all three stores from one login.
Opening, mid-shift, and closing task lists customized per location. Each item tracks completion by user and date. Progress bars show shift completion. Sections organized by workflow (Bar Setup, Supplies, etc.) with 50+ seeded tasks per location.
Quick-count mode for speed or show-all mode for thoroughness. Products tracked with par levels, unit types (bags, cases, boxes), prices, item numbers, and brands. Below-par alerts flag items that need ordering. Session merging for multiple staff counting together.
20+ suppliers with contact emails, order instructions, and order deadlines. Products organized by supplier and category. One-tap access to who to call, how to order, and when to place it. Categories span bakery, coffee, supplies, cleaning, and food.
Searchable recipe library organized by category (Coffee, Milk Drinks, Specialty Drinks). Expandable cards with ingredients and step-by-step instructions. Barista Binder sections for Cash Handling, Daily Expectations, and FAQ.
Date, shift, and location-specific notes with manager attribution. Recent notes display for shift-to-shift handoff continuity. Full-text search across all notes with location and date filtering.
Owner-created projects with priority levels (Low, Medium, High, Urgent). Assign to specific locations or all locations. Status tracking with completion notes. Color-coded by priority in the interface.
Every role in your coffee shops has access to what they need.
Access checklists, shift notes, recipes, and the barista binder. Pull up procedure cards during service. See what the last shift noted. Stay aligned without asking.
Everything baristas have, plus full inventory management. Count and track par levels. See what's below par and view supplier contact info to order right away. Merge inventory sessions with other leads. Flag items for owner review.
Everything plus product and supplier management. Create and edit products, suppliers, checklists, and recipes. Manage projects across all locations. Create accounts and assign user roles. Set pricing and par levels. Export reports.
Barista Portal eliminates the spreadsheets, texts, and miscommunication. It's built for shops that take operations as seriously as they take their coffee.
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